Burgan Bank ("the Bank") is committed to the highest standards of corporate governance and recognizes that good governance is pivotal in helping the business to deliver its strategies whilst generating sustainable shareholder value and meeting its obligations towards shareholders and other stakeholders.
As an essential part of this commitment, the Bank operates within a well-defined governance structure and embeds governance principles and practices in its operations based upon the four cornerstones of accountability, transparency, fairness and integrity. The Bank follows the guidelines of the Capital Markets Board of Turkey and Banking Regulation and Supervision Agency, which are based on Basel
Committee recommendations on Corporate Governance. The Bank shall also take as reference the regulations of regulatory bodies of its main shareholder where there are no contradictions with local laws and regulations.
The Bank also counts on the community's support and partnership in advocating excellence in corporate governance. Hence, the Bank appeals to all other market players for joining the Bank in contributing to a continuous enhancement of its quality by practicing good corporate governance not only for the corporate growth, but also for the prosperity of the Republic of Turkey. The provisions under this CG manual shall apply to the Board of Directors, the Executive Management, employees and the service providers of the Bank.
Corporate Governance Framework
The Corporate Governance framework at the Bank ensures protections of shareholder's rights and their equal treatment, especially in light of the laws, regulations and instructions issued by the regulatory bodies and incorporates the same into the Bank's policies and procedures.
The Board of Directors shall approve an organizational structure that suits the Bank's nature of activities, ensuring that there are sufficient organizational regulations to execute the strategy approved by the Board of Directors, and facilitates effective decision making and good governance.This shall include:
- Clear and transparent organization structure.
- Goals specified for each administrative unit.
- Functional tasks and responsibilities specified for each administrative unit.
- The authorities, lines of communications, and direct lines of supervision for positions at different management levels to achieve dual supervision (adequately balanced over the Board and Executive Management), and adequate allocation/ segregation of responsibilities.
- Adequate evidence, policies, and work procedures to execute the operations and supervise them and a job description for all positional levels in the organization structure, including specification of the qualifications and experience of those who occupy them.
- Ensure the ownership structures do not impede sound governance
- Independent department for risk, auditing and compliance functions.
Board of Directors
The Bank is steered by an effective and unitary Board which assumes responsibility for its leadership and control and is collectively responsible for promoting Bank's long-term success by directing and supervising its affairs. The Directors are responsible for ensuring that the Board makes decisions objectively in fulfilling the Bank's public and corporate responsibilities.
The Board shall comprise of executive and non-executive Directors, as elected by the General Assembly, and will ensure independence in actions and decisions at all times. The Board shall comprise of sufficient number of members, not less than 5 members, to allow it to form the required number of Board Committees in compliance with the Articles of Association. The General Manager of the Bank and, in his absence, his deputy shall be a natural member of the Board of Directors.
Election and renewal of the Board membership shall be done in compliance with the applicable rules and regulations. The changes related to the number of Board members of the Bank shall be suitably reflected through amendments in the Articles of Association to correspond to the implementation of the rules, regulations and instructions and the persons elected as board of directors' members or the persons appointed as board of directors' members for vacated position shall be informed to the Banking Regulation and Supervision Agency, together with documents indicating that they bear the requirements laid down in Banking Law, within seven working days. Each member of the Board shall serve a term of three years, at the end of which the Board shall be formed again and it shall be permissible to appoint the members whose term has expired.
The Board members shall possess suitable qualification and experience, as appropriate for their position and tasks. The members shall have a clear understanding of their role in relation to governance and shall have the ability to make objective decisions about the Bank's affairs.
Board Member Declaration
Each Board member shall ensure that their other commitments, including outside Board memberships, do not interfere with their duties and responsibilities as a member of the Board.
The Board shall adopt a formal induction program to familiarize with the Bank's operations and activities.
The Board shall have overall responsibility for the Bank, including approving and overseeing the implementation of the Bank's strategic objectives, risk strategy, corporate governance and corporate values. The Board shall also be responsible for providing oversight of the Executive Management.
The Board members shall exercise their independence and commitment to perform their role towards the Bank and all its stakeholders without being under an effect or influence which may limit their ability to look into the Bank's affairs, discuss them and make a decision on it in an objective manner to protect the minority's rights.
The members of the Board shall exercise their duties towards the Bank apart from the party appointing them, maintaining the interests of the shareholders, depositors, creditors, employees, and other stakeholders.
The Board shall manage the Bank in a professional manner and as per the laws, instructions, articles of association and internal policies.
Board members are aware of their responsibilities ensuring no related conflicts occur in-line with regulatory requirements.
The Board shall specify sound practices of governance for its tasks and ensure there are means that confirm that the practices are followed and they are reviewed in order to improve them. The Board shall put in place and practice sound governance standards in a way that helps it to perform its duties efficiently and conveys clearly the Bank's views and goals.
Board Corporate Governance Committee (BCGC)
The BCGC shall essentially be responsible for assisting the Board in setting the Bank's corporate governance policies and following-up on its execution and periodic review to ensure its effectiveness.
Board Nomination and Remuneration Committee (BNRC)
The BNRC shall be responsible for presenting recommendations to the Board regarding nomination to the Board's membership, review of Board structure on an annual basis, undertake performance evaluation of the overall Board and the performance of each members on annual basis, and developing Bank-wide reward policy in line with applicable laws and regulations. In addition, BNRC shall be responsible for appointment of the senior positions of the Executive Management, ensuring that these positions are occupied by qualified employees along with setting performance standards and succession plans.
Board Audit Committee (BAC)
The BAC shall be responsible for setting and overseeing the sufficiency of internal control and audit functions of the Bank, along with ensuring compliance with applicable laws, policies, instructions and code of business conduct and ethics and also other responsibilities provided under BRSA Regulation on Internal Systems of Banks.
Board Risk Committee (BRC)
The BRC shall be responsible for providing review and report to the Board on the current and future risk strategy and tolerance along with supervising implementation of this strategy by the Executive Management. The BRC shall ensure existence of effective systems for risk management and independence of these functions.
Board Credit and Recovery Committee (BCRC)
The BCRC shall act as the focal point in the credit activity of the Bank and shall consider and grant approval on behalf of the Board and shall provide an oversight on the Bank's credit granting activities and make decisions within its delegated authorities and implementing the Board's decisions outside its authority.
Executive Management and its Committees
The Executive Management at the Bank shall be appointed by the Board ensuring that they have the necessary experience, competencies and integrity to manage the Bank's business and affairs in line with standards of professional behavior, supervise the Bank's management, and have appropriate authority over the key individuals relevant to the Bank's operations.
The Executive Management shall contribute to the Bank's effective corporate governance through personal conduct (e.g. by helping to set the "tone at the top" along with the Board) and providing adequate oversight of those they manage.
The Executive Management shall actively assign duties to the staff, as appropriate and shall establish a management structure that promotes accountability and transparency. It shall oversee the exercise of assigned responsibility/ authorities and shall be ultimately responsible to the Board for the performance of the Bank.
The Executive Management shall perform activities according to professional behavior standards.
The Executive Management shall provide the Board with transparent and objective financial and administrative reports, at least every two months.
Independent Control Functions
The Board shall ensure an independent and adequate internal control system in the Bank and review its effectiveness. The Board shall establish, communicate and enforce the Bank's direction through adoption of written policies and procedures that cover every aspect of operations and management.
The Board shall, at least once a year, assess the efficiency and effectiveness of the internal controls required to protect the Bank's properties, assets, verify the reliability of financial information, and the efficiency of its operations from the administrative, financial, and accounting aspects.
These policies and procedures shall represent the guidelines within which the management operates, and the methodology in which the business and affairs of the Bank are governed by the Board and the Executive Management.
The Bank's annual report shall include report on the internal control systems showing the responsibility of the Executive Management regarding the same, and the framework used to assess the efficiency of internal control systems, along with the Executive Management's assessment of how effective these systems are as shown in the date of the financial statements in the Bank's annual report. There shall also be disclosure regarding any critical weak points in internal controls.
The Bank shall establish an independent department for Internal Audit, with a sufficient number of qualified personnel and ensure that they are suitably trained and rewarded.
The Board shall appoint an independent external auditor, based on the recommendations provided by the BAC with regards to selection, termination, rotation, remuneration for the external auditor, and any other contractual terms related to it, in addition to evaluating the objectivity of the external auditor. The Bank shall have a Board approved policy and procedure for engagement of the External Auditor.
The Board, through its Board Corporate Governance Committee (BCGC), shall ensure adherence to the Compliance Policy of the Bank as approved by the Board. The Board shall assess the extent to which the Bank is managing its compliance risk effectively, at least once a year.
The Bank's Management shall establish an independent Anti-Money Laundering and Compliance department within the Bank as part of the Bank's Compliance Policy and ensure that compliance officials are not placed in a position where there is a possible conflict of interest to their compliance
The Bank shall comply with applicable laws and regulations in all jurisdictions in which the Bank conducts business, and the organization and structure of the compliance department and its responsibilities shall be consistent with local and international legal and regulatory requirements.
The Board shall ensure that the Bank adopts an effective risk management framework,
The Board shall ensure independence of the Risk Management Department and shall appoint a Group Head of Risk with suitable qualifications and experiences required for this position and its tasks.
The Group Head of Risk shall report to the Chairman of the Board Risk Committee, the Chairman of the Board and the Chairman of the Board Risk Committee (BRC) and presents the report to them.
The Group Head of Risk shall be independent and not given any financial or business targets.
The Group Head of Risk shall not be terminated or dismissed from his position without approval from the Board.
As per the Regulation on the Internal Systems of Banks, Internal Control unit should be established for the purpose of ensuring that the assets of the bank are protected, that its activities are conducted efficiently and effectively and in accordance with the Law and other applicable legislation, with the internal policies and rules of the bank, and with the established practices of banking, that the reliability and integrity of the accounting and financial reporting system is maintained, and that information is available in a timely manner. Internal control activities include control of actions to execute activities and control of the communication channels and information systems and the financial reporting system.
The Bank's reward policies shall be consistent with the BRSA and CMBT Corporate Governance Instructions, as well as the legal and regulatory requirements of the Republic of Turkey.
The Board shall ensure existence of plans to prepare employees with technical expertise to occupy positions of the Executive Managers and ensure that these succession plans include a statement of the qualifications and requirements that should exist in those who occupy the positions .
Principles and Standards of Business Conduct
Code of Conduct
The Bank shall have a Board approved policy for 'Code of Business Conduct and Ethics' that includes a definition of conflict of interest, related party and transactions based on insider information of the Bank. Such policy shall be circulated to all the Bank's employees and Board members and their signatures shall be obtained on adherence to its content.
The Board shall ensure specifying professional standards and institutional values that enhance the integrity of the Bank, the Board members, the Executive Management, and other employees. These standards and related policies shall be published on Bank's website and the degree of adherence to it shall be specified in the governance report issued in the Bank's annual report.
Conflict of Interest
The Bank shall have written policies on conflict of interest covering its definition, independent execution, and disclosure; whether such conflict is between Board members and the Bank or between the Executive Management and the Bank.
Transactions with related parties
The Bank shall have written policies on transactions with the related parties. These policies shall include rules and procedures for organizing transactions with such parties whether between the Bank and its employees, the Bank and its Board members or their companies, or parties related to them, including lending transactions and joint trading transactions with the Bank.
Disclosure and Transparency
The Bank shall establish Disclosure and Transparency unit with a comprehensive Disclosure and Transparency Policy approved by the Board. This policy shall serve the purpose of the Bank and other stakeholders and also raise the level of corporate governance effectiveness in the Bank. The Bank shall have a separate department responsible for disclosure, whose tasks and responsibilities shall be determined by the Board.
The responsibilities, stated under this policy shall not conflict with the Turkish Banking Law, BRSA and CMB's regulations.
Disclosure and Transparency Policy shall include all information which is required to be disclosed along with schedule and method specified by laws, regulations, decisions, and the BRSA, the CMB, and any other regulatory instructions.
The Bank shall place policies and procedures on Fraud/ Whistle Blowing - Private Informant Policy, including procedures enabling employees to contact the Board Chairman to communicate any concerns they might have on the possibility of violations or fraud, and in a way that allows independent investigation into these concerns and its follow-up. These procedures shall ensure that the Bank provides the required protection for these employees to assure them they will not be threatened or penalized even when there is nothing to prove their concerns. The execution of these procedures shall be supervised by the Bank's Internal Audit Department.
Corporate Governance in the Bank (Know Your Structure)
Corporate Governance in the Bank (Know Your Structure)
After its affiliation to Burgan Bank Kuwait as Parent Bank, Burgan Bank Turkey shall be a participant when achieving the overall objective for governance. The Group is committed to implement working principles, promoting active communication, better governance and operational practices, collaboration, and the highest standards for controls, aiming to achieve synergies and optimization of efforts within the Group.
The Board of Burgan Bank Turkey shall be responsible for the existence of sufficient governance standards for the Group. The Bank Board shall ensure that there exist suitable policies and mechanisms of governance according to the Group guidance relating to its entities structure, activities and risks.
The Bank's Board and the Executive Management, as well as the Parent Bank, shall remain well informed and aware of the Bank's operational structure and the relevant risks, the structure and organization of the Bank and its subsidiaries, the goals and inter-relationships between entities and of entities with the Bank
The Board shall remain aware and informed about the material risks and cases which might affect the Bank as a whole and its subsidiary companies. Sufficient oversight shall be exercised over subsidiary banks by the Bank while considering the legal independence of governance responsibilities of the Board members of subsidiary companies.
In this regard, the Burgan Bank's Board shall:
- Establish the governance structure that contributes to effective supervision of subsidiary companies which takes into consideration the nature, size, and complexity of the different risks facing the Bank and its subsidiary companies.
- • Evaluate the governance structure periodically to ensure it remains suitable for cases of growth, increased complexity and geographic expansion.